Mail-Enabled Public Folders are assigned an SMTP address and can receive mail just like a regular user mailbox. Since the business process already relies on that SMTP address, you can easily transition it over to a Shared Mailbox and migrate the associated Public Folder content to that mailbox.
What is a public folder mailbox?
Public folder mailboxes contain the hierarchy information plus the content for public folders. … Any additional public folder mailboxes you create will be secondary mailboxes, which contain a read-only copy of the hierarchy.
A shared mailbox is a mailbox that multiple users can use to read and send e-mail messages. Shared mailboxes can also be used to provide a common calendar, allowing multiple users to schedule and view calendar tasks.
Shared mailboxes are used when multiple people need access to the same mailbox, such as a company information or support email address, reception desk, or other function that might be shared by multiple people.
How do I export a public folder to PST?
Export Public Folder to PST Using Outlook
- Start Outlook and click the File option in the menu. …
- Choose the third option Import/Export.
- Select the option Export to a file and click Next.
- Choose the option Outlook Data File (PST) and click Next.
- Select the public folders for export and click Next.
How do I move a public folder to Office 365 calendar?
Provide Office 365 login credentials and then select the Exchange or Office 365 user profile name where you want to migrate the Public Folders. Provide the user profile password and click OK to migrate Public Folders to Office 365.
Why would organizations Mail Enable public folders?
Public folders are designed for shared access and provide an easy and effective way to collect, organize, and share information with other people in your workgroup or organization. Mail-enabling a public folder allows users to post to the public folder by sending an email message to it.
Is Microsoft getting rid of public folders?
Are public folders going away? No. Public folders are great for Outlook integration, simple sharing scenarios, and for allowing large audiences to access the same data.
What is the use of public folder in Outlook?
Public folders in Outlook give you a great place to collect, organize, and share information about particular topics or projects within an organization. “Public” in this case means viewable by everyone within the organization, not the world at large.
A shared mailbox is just that, a mailbox that can be shared with one or more users. Shared mailboxes do not require a license and have all of the features of a normal mailbox; they have an inbox, a calendar, a contact list etc. Shared mailboxes appear as separate mailboxes in Outlook and Outlook on the web.
Click From in the message, and change to the shared email address. … From now on when you want to send a message from your shared mailbox, the address will be available in your From drop down list. Whenever you send a message from your shared mailbox, your recipients will only see the shared email address in the message.
How to Detect Who Was Accessing Shared Mailbox in Office 365
- Open Exchange Administration Center → Navigate to “Compliance Management” Auditing.
- Click “Run a non-owner mailbox access report”. …
- To view non-owner access to a specific mailbox Click on a mailbox to view all non-owner access events with the details.